General Information

Each year, the Executive Committee (ExCo) of the International Conference on Bioinformatics (InCoB) will issue a call for proposal to host subsequent InCoB meetings. All interested organisations are requested to fill up the following application form and send it to the Steering Committee secretariat, Dr Tan Tin Wee, Secretariat of APBioNet.

The winning bidder for the organisation of the InCoB meeting will be awarded by the InCoB Executive Committee (ExCo) and notified accordingly as soon as the decision is made.

The Terms and Conditions of the award are as follows. The winning bidder shall:

• Form a Local Organising Committee is to carry out and execute the organisation of the symposium in accordance to the bid submission documents, and/or report to the ExCo regularly (at least once a month) prior to the symposium, and produce a final report within one month of the conduct of the symposium.
• Liaise with the Scientific Programme Committee on the invited scientific speakers and the selected papers for acceptance.
• Seek the approval of the ExCo on other invited speakers at the Symposium (e.g. VIP, Guest of Honour etc).
• Seek approval of the ExCo on the proposed registration fees and other charges.
• Seek sponsorship for the InCoB to make sure that the meeting is totally self-financing.
• Keep the ExCo informed about any commercial deals and arrangements.
• in the event there be a profit, arrange for 10-20% of the profit (subject to negotiation with the ExCo) be payable to the ExCo for provision of future InCoB Travel Fellowships and other exigencies.
• Provide full accounts of the meeting to the ExCo for record purposes.
• Fully underwrite any losses arising from the InCoB and absolve the Scientific Programme Committee or the ExCo from any liaibility, and take the necessary steps to indemnify both committees and their individual members from any liaibility by any appropriate instrument,
• Manage the InCoB Website pointed to by http://www.apbionet.org/incob/, and hand over the relevant contents of the last organised symposium to the website authority held by or authorised by the InCoB ExCo as soon as the meeting is over.
• agree to any other terms which the ExCo shall add on from time to time subject to negotiation.

1. Applicant Information
   • Name:
   • Country
   • Local Host Organisation
   • Contact Address
   • Telephone
   • Fax
   • Email

2. Name of Proposed Event: International Conference on Bioinformatics (InCoB)

3. Meeting Venue:
   • Country
   • Site Name
   • Address
   • Type of Facility
   • Description of Venue
   • Facilities
     • Plenary Room facilities
     • Breakout Room facilities
     • Poster Room facilities
     • Commercial Exhibitors / Demo Room facilities
     • Internet Access
     • Video and Teleconferencing Facilities
     • LCD Projection
     • Meal facilities
   • Other information, eg. URL

4. Hotel or Housing Accommodations
   • Primary Hotel
     1. Name
     2. Special Conference Rate
     3. Number of Rooms reserved (time until block of rooms will be held)
     4. Means of Transportation (if meeting venue different from hotel)
   • Alternate Housing (for students and self-supporting researchers)
     1. Name
     2. Number of Rooms reserved
     3. Means of Transportation
   • Ease of Transportation
     1. International or Domestic Airport and transfers
     2. Ground transport to and from Airport
     3. Ground transport to and from Meeting Venue and accommodation

5. Objective:
   • To convene the International Conference on Bioinformatics (InCoB)
   • To subject all Conference papers for peer-review
   • To compile all selected Conference materials into Website
   • To select the best Conference papers into a Book for publication of conference proceedings

6. Proposed Fee Schedule
   • Early bird and regular fees
   • Academic, For-profit institutions and student rates etc or single tier fee schedule
   • Breakeven number of participants

7. Schedule:
   Proposed dates subject to approval by InCoB ExCo is as follows: 2 to 3 days meeting
   Proposed Date of InCoB: ________________

   Draft Schedule of Events

   PROPOSED EVENT	SAMPLE OF PROPOSED DATES (pls state exact date)
   InCoB2006 Website ready	before November 2005
   First Official Announcement	before December 2005
   Second Announcement	before Jan 2006
   Final Announcement	- March 2006
   Invitation of Speakers	- Sep to Oct 2006
   Submission of Abstracts	- deadline end Dec 2006
   Submission of Papers	- deadline end Jan 2006
   Peer Reviewing of Papers	- Jan - Mar 2006
   Notification of Acceptance	- end March 2006
   Submission of Full Papers	- end March 2006
   Online Registration closed	- end April 2006
   Printing of Abstract Proceedings and Final Programme	- early April 2006
   Meeting date and walk-in registrations	- April/May 2006
   Accounts Submission	- June 2006

8. Co-Organisers
   • If any

9. Participants:
   • Estimated Number: to be approximately 60 to 100 at least
   • Developing Country participants plan
   • Junior staff/student participants plan

10. Preliminary Budget (in US$)

    Item	Amount
    .
    Income
    Registration Fees	.
    Sponsorship of Exhibition Booths	.
    Grants-in-aid etc	.
    Others etc	.
    Total Income	.
    Expenditure
    Conference Venue rental	.
    Speaker Travel, Honoraria	.
    Equipment Hire	.
    Food and Refreshments, Reception	.
    Transport	.
    Stationery, Postage and Telecommunications	.
    Miscellaneous expenses	.
    Total Expenditure	.
    Surplus or Deficit
    .	.
    Notes
    . .

____________________
Official Signatory:
Name:
Designation:
Organisation:
Date: