Visa Information and Invitation Letter
All visitors to mainland China must acquire a visa in advance (except those passport holders who have a privilege of waiving Chinese visa). An official invitation letter is a required document for your visa application. Upon receiving your registration and payments, the conference organizers will send you the invitation letter. Or you can get the SPECIAL Shenzhen 5 days visa on arrival when entering via Hong Kong (without invitation letter).
Please contact Jessica Rahman via email ([email protected]) to provide the following information to prepare for the invitation letter.
  • InCoB 2017 registration number
  • Full name (as in passport)
  • Nationality
  • Passport number
  • Correspondence address
  • Country you are going to obtain a visa
  • The address of the Embassy to apply visa
  • Copy of Student ID card (If you registered as Student)
  • Gender
  • Date of Birth
  • Paper/Poster submission ID and Title
You should apply for a visa in person at your nearest Consulate, although it is possible to obtain Chinese visas in other countries while you are on extended trip. To apply for a visa, you must complete the application form, which can be downloaded from many consular websites. Visas are valid for the whole country of China. A complete list of all Chinese Embassies and consulates, including address and contact information, can be found at the website of Ministry of Foreign Affairs, PRC.

SPECIAL Shenzhen 5 days visa on arrival

Q1. Who Is Eligible For a Shenzhen Visa?

  • Australian, Canadian, Irish, New Zealand, UK, most EU passport holders are eligible for the Shenzhen visa.
  • Indonesia and the Philippines passport holders have to show passports with visas previously issued by the Chinese government.
  • US passport holders are not eligible for the Shenzhen visa. Other countries not eligible are passport holders of Afghanistan, Algeria, Bahrain, Cameroon, Egypt, Iran, Iraq, Jordan, Kuwait, Israel, Lebanon, Liberia, Libya, Nigeria, Oman, Pakistan, Palestine, Qatar, Saudi Arabia, Somalia, Sri Lanka, Syria, Sudan, Turkey, Uganda, United Arab Emirates, Yemen

Q2. Where can I get the visa?

  • Currently ONLY Luohu Port: 9:00am to 22:30pm

Q3. What are the requirements for obtaining the visa?

  • A valid passport with at least two free pages and 6 months’ remaining validity;
  • The immigration form obtained upon entering Hong Kong.
  • The immigration form to enter China: You can get this form and fill it out at the Lo Wu border crossing.
  • About 200HKD (25 EURO): you can pay by card

Q4. What’s the Restriction?

  • It’s once-entry visa
  • It only allow you to stay at Shenzhen Special Economic Zone, including Shenzhen City, Shekou and most of the factories in the surrounding countryside.
  • It allow you stay for most 5 days (count from next day after entry)
Transportation
1. Participants can first fly to Shenzhen Bao’an International Airport (http://www.szairport.com/szairportyw). The best way from this airport to the conference venue is to take taxi. It costs about RMB 100.00 (around 15 USD). The address of the conference venue is “Building C, Graduate School at Shenzhen, Tsinghua University, Tsinghua Campus, The University Town, Shenzhen 518055”.

If you take a taxi, please print the following note, and show the note to the taxi driver.
Note: 请送我到 C栋深圳大学城清华园区 (in Chinese).

2. Alternatively, participants can first fly to Hong Kong International Airport, and then travel to Shenzhen by land or by ferry.

By ferry: A ferry boat connects Hong Kong International Airport and Shenzhen Shekou port by a traveling time of 30 minutes. The ferry pier SkyPier is INSIDE the Hong Kong airport restricted area. If you want to take the ferry, you should NOT go through Hong Kong Customs. The ferry ticket office is in Terminal 2, E2 area. The ferry company staff will help to bring passenger's check-in luggage to the ferry. When purchasing the ferry tickets, passengers need to show their check-in luggage tickets to the ferry staff who will bring the luggage to the boat. It is better to make sure that the luggage is on the same boat. The passenger can pick up the luggage at Shekou Port.

By land: Hong Kong International Airport has shuttle car services to Shenzhen through 4 land border crossings:
  • Lo Wu
  • Lok Ma Chau/Huanggang
  • Lok Ma Chau/Futian Kou'an
  • Shenzhen Bay
If you choose to fly to Hong Kong International Airport, we suggest you come to Shenzhen via Shenzhen Bay.
Incob 2017